Not everybody loves to write, but even those who get turned on by the prospect of spending a few hours at their keyboard, hardly skip a beat at the prospect of typing out their email signature ten times an hour.
If you think about how much time is lost, in a cumulative sense, constantly rewriting standardized phrases or information, it makes sense to try and cut back on these routine tasks.

The simple, electronic, solution
A simple solution, for information that is longer than a few words, is to create a word document that has some standard paragraphs you often find yourself writing when responding emails or writing memos. A simple example is the email signature: some of us may have more than one email signature, making it difficult to program into popular email clients. In some cases, we may not be interested in including a signature for our personal mail, but rather only when sending work-related messages. A straight forward solution that doesn’t require any software is to keep a simple text file open at all times from which you can quickly copy and paste the desired text, instead of writing it again and again throughout the day.

The high-tech solution: software
There are some great applications out there that help you cut back on your writing, and effectively make you write a lot faster, provided that you can remember some shortcuts.
TextExpander is such a tool. You simply set it to replace certain keywords with a bigger block of text. It is a small program that runs in the background, but it is remarkably powerful.

One area where I use TextExpander is for email signatures. If you wear more than one hat (freelance writer, vs. investor), or want to restrict the amount of information you send to certain people, then you can’t really set an automatic signature. Instead of retyping the same information for each email, and wasting minutes to hours a day, I just type in esig1 or esig2 depending on how I’d like to end my messages.

Why this beats having a text file with standard phrases: you always think you place your text files somewhere sensible, but does it always work out that way? I always think my system makes sense, but for some reason my misc file collection always gets filed all over the hard drive.
Instead of hunting for your templates, you can just type a short snippet and be done with it.

If you still operate in the dark ages, there is a windows alternative.
Note Books
The good old fashioned notebook can be found in any jacket these days. Large, small, leather, hard/soft cover, designer or dollar-store. The good old pen and paper is still going strong, despite the many gadgets that are supposed to provide you with any productivity tool you might ever desire.

What might you use this time tested ‘gadget’ for? Well, consider this scenario: you’re on the bus, bored to tears but somehow you are struck with an inspired idea. You figure you’ll remember by the time you get to your destination, but three days later you realize you both forgot to write down your brilliant idea, and forgot the idea itself.
Writers and entrepreneurs lose great ideas for very bad reasons: not taking the time to write them down, arrogantly assuming they have super-human memory, and forgetting to carry a simple little note book with them.
Once you compile a number of ideas, or even keep track of your to-do list, using a note book you can easily refer to it when you find some time you would otherwise spend procrastinating or trying to generate brilliant thoughts from scratch.
Anyone who has ever tried to come up with a little piece of brilliance on the spot knows that good ideas take hard work. Why waste them when they come effortlessly? If you know where you’re going, you get there faster, and it is no different when writing!

Moleskins are notebooks that naturally inspire to write.