Any business with more than one employee, and more than one resource to share, will benefit from some sort of scheduling method. Although not much is wrong with old fashioned pen and paper, it is definitely easier to schedule resources from anywhere in the world, and have the information available from any other computer as well.

If you have a projector, a meeting room, or even a car that needs to be shared, you can use Google Calendar to schedule every particular resource.
Basically, each resource will be given its own calendar and shared with all interested parties.

To set this up, first you need a Google Account (this is the same as your Gmail account). Then, you need to make sure the Calendar you are creating will be set to
“Auto-accept invitations”.

How to set to Auto-accept

1. Create a calendar in Google calendar dedicate to your resource, for example ‘meeting room 1′
2. On the left of the screen there is a calendar list, select ‘meeting room 1′ calendar and then select ‘calendar settings’
3. Select the ‘calendar details’ tab
4. Enable “Auto-accept invitations” by selecting “Auto-accept invitations that do not conflict.”
5. Click “Save.”

How to Share your Resource Calendar

1. Click on the down-arrow next to the calendar you created and select “Share this calendar.”
2. The calendar is shared by email, so enter the email addresses of the users that will be sharing access to meeting room 1.
3. Select the level of shared permission. This has to be set to “see all event details” or higher.
4. Last step: click “save”

This doesn’t only work on the business front, but also at home. Imagine, if you have two kids who have to share a car. Avoid or eliminate the constant conflict between the two by having a car-schedule, where each one can reserve a time slot to use this resource.

If you are already syncing your Google Calendar with either iCal, or your Blackberry, you will always have access to the most up to date resource schedule.